Store, requisitions, fixed assets and service, with accountability
ANCOVA IMS began at the National Institute of Biotechnology, where keeping track of chemicals, lab equipment and fixed assets on paper had stopped working. The system digitises the whole cycle: store, requisition, approval, issue, acknowledgement and report.
Each item carries its own barcode, manufacture and expiry dates and warranty; distribution is tracked by division; approval steps are configurable from HOD to division head, store in-charge, admin/planning and director general; and a requisition does not close until the user digitally acknowledges receipt.
Store, requisitions, fixed assets and service, with accountability
For government and research institutions: a live stock dashboard, barcodes, expiry and warranty tracking, product and service requisitions with multi-level approval, a fixed-asset ledger with transfers, and fiscal-year reports. Started at the National Institute of Biotechnology.
Product store
Categories, items, models and units; real-time stock, low-stock alerts, expiry and warranty tracking.
Per-item barcodes
A unique, printable barcode per item for scan-based identification and tracking.
Product requisition
Online submission from any division; approval by HOD, division head, store in-charge and admin/planning; digital acknowledgement.
Service requisition
Problem description with photos and documents; engineer assignment, spare-part costs, internal/external service, DG's final approval and a completion report.
Fixed-asset ledger
Computers, lab equipment, furniture, each with a unique ID and a record of which division or user holds it.
Asset transfer
Transfer requests and approvals between users/divisions; damaged assets returned to the store for repair or disposal.
Reports & statements
Fiscal-year store statements, stock summaries, requisition and service history, filterable and print-ready as PDF.
Role-based access
Super admin, HOD, store keeper, admin/planning, service assignee and end user, each with defined powers.
Modules
Who it's for
Government offices & commissions
- Multi-level approval
- Fiscal-year reporting
Research institutes & labs
- Chemical expiry tracking
- Service history for lab equipment
Universities & hospitals
- Department-wise stores
- Fixed-asset accountability
Technology
- Laravel
- MySQL
- Bootstrap
- Nginx
- PDF & Excel reports
Frequently asked questions
The questions we hear most often.
Yes. Steps, roles and the value threshold that triggers admin/planning verification are all configurable.
ANCOVA IMS — Request a demo
A school, a hall, a research institute or a startup: tell us what you are aiming for and we will map the next step. We reply within 24 hours.